We, the undersigned, wishing to secure for ourselves the pleasures and benefits of an association of persons commonly interested in Amateur Radio, constitute ourselves the Loudoun Amateur Radio Group and enact this constitution as our governing law. It shall be our purpose to further the exchange of information and cooperation between members, to promote radio knowledge, fraternalism and individual operating efficiency, and to so conduct club programs and activities as to advance the general interest and welfare of Amateur Radio in the community.
Membership: Article I
All persons interested in Amateur Radio communication shall be eligible for membership. Membership shall be by application and election upon such terms as the club shall provide in its By-Laws.
Officers: Article II
Sec. 1. The officers of this club shall be: President, Vice-President, Secretary and Treasurer.
Sec. 2. The officers of this club shall be elected for a term of one year by ballot of the members present, provided there be a quorum, at the annual meeting.
Sec. 3. Vacancies occurring between elections must be filled by special elections at the first regular meeting following the withdrawal or resignation.
Sec. 4. Officers may be removed by a three-fourths vote of the membership.
Duties of Officers: Article III
Sec. 1. The President shall preside at all meetings of this club, and conduct them according to the rules adopted. He/She shall enforce due observance of this Constitution and By-Laws; decide all questions of order; sign all official documents adopted by the club and perform all other duties pertaining to the office of President.
Sec. 2. The Vice-President shall assume all the duties of the President in his/her absence. In addition, he/she shall organize club activities, plan and recommend contests for operating benefits, and advance club interest and activity as approved by the club. He/She shall maintain close liaison with the ARRL Section Emergency Coordinator to further club participation in the Amateur Radio Emergency Service.
Sec. 3. The Secretary shall keep a record of the proceedings of all meetings, keep a roll of members, submit membership applications, carry on all correspondence, read communications at each meeting, and mail written meeting notices to each member. At the expiration of his/her term he/she shall turn over all items belonging to the club to his/her successor.
Sec. 4. The Treasurer shall receive and receipt for all monies paid to the club; keep an accurate account of all monies received and expended; pay no bills without proper authorization (by the club or its officers constituting a business committee). At the end of each quarter he/she shall submit an itemized statement of disbursements and receipts. At the end of his/her term he/she shall turn over everything in his/her possession belonging to the club to his/her successor.
Meetings: Article IV
By-Laws shall provide for regular and special meetings. At regular meetings, the members then present and voting shall constitute a quorum, provided at least two of the current Officers are also present and voting.
Robert's Rules shall govern proceedings.
Dues: Article V
The club, by majority vote of those present at any regular meeting, may levy upon the general membership such dues or assessments as shall be deemed necessary for the business of the organization. Non-payment of such dues or assessments shall be cause for expulsion from the club within the discretion of the membership.
Membership Assistance: Article VI
The club, through designated Interference and Public Service committees will provide technical advice to members concerning equipment design and operation to assist in frequency observance, clean signals, uniform practice, and absence of spurious radiations from club member stations. The club shall also maintain a program to foster and guide public relations.
Amendments: Article VII
This constitution or the By-Laws may be amended by a two-thirds vote of the total membership. Proposals for amendments shall be submitted in writing at a regular meeting and shall be voted on at the next following regular meeting, provided all members have been notified by mail of the intent to amend the constitution and/or By-Laws at said meeting.
1. Secretary. It shall be the duty of the Secretary to keep the constitution and By-Laws of the club and have the same with him/her at every meeting. He/She shall note all amendments, changes and additions on the constitution and shall permit it to be consulted by members upon request.
2. Membership. Full membership is open to licensed amateurs. Associate membership is open to those actively engaged in a class leading to an Amateur Radio license and all other interested persons. Youth-Student Membership is open to anyone attending school on a full time basis. A licensed amateur Youth-Student member may elect to make application for Full membership. Full membership includes all club privileges as well as rights to hold a club office and to vote for club officers. Associate membership includes all club privileges except for the right to hold office and vote for club officers. Applications for membership shall be submitted at regular meetings.
3. Meetings. Regular meetings shall be held each month unless changed by the general membership. Special meetings may be called by the President upon the written request of any five club members. Notices shall be sent to members concerning special meetings and the business to be transacted. Only such business as designated shall be transacted. Such notices shall be sent so that they arrive not less than 24 hours before the meeting.
4. Dues. A regular monthly assessment of $1 per Full and Associate members ($12 per year), and $1 per year for all additional club members from the same immediate family and an annual assessment of $1.00 per Youth-Student member is hereby assessed. These assessments are in accordance with the provisions of Article V of the Constitution for the purpose of providing funds for expenses.
5. Interference Committee. This committee shall consist of three members (appointed by the club President). The committee shall direct investigation, invite proper inquiries, establish technical facts and testimony and report its results to the club.
6. Education Committee. This committee shall consist of three members (appointed by the club President). The committee shall set up classes for new amateurs and of upgrading existing licensees.
7. Emergency Service Committee. This committee shall consist of three members (appointed by the club President). The committee shall coordinate activities with the Loudoun County ARES coordinator to provide a pool of volunteers for emergency situations.
8. Field Day Committee. This committee shall consist of three members (appointed by the club President). The committee shall organize activities and equipment for the annual ARRL Field Day event and any other contests the club desires to participate in.
9. Public Service Committee. This committee shall consist of three members (appointed by the club President). the committee shall organize volunteers and equipment for activities such as races and other special events. It shall also maintain a program to support and foster good community relations.
Changes to the By-Laws regarding monthly
meetings and dues were approved at the January 2000 meeting.
Changes to the By-Laws regarding Youth-Student Membership and Youth-Student Annual Dues Assessment were approved
at the April 2000 meeting. This update of this page was made on 3 August
2000 by AI2C per reguest of Vice President Denny - KF4TJI.